Case Study: How HappyFleet’s AI Recruiter Saved 20+ Hours per Week

Express Package was overwhelmed by a hiring process that demanded more manual work than a two-person recruiting team could sustain. Recruiters spent hours each day reviewing applications, coordinating interviews, and managing early-stage screening.

After implementing HappyFleet’s AI voice recruiter, Express Package cut nearly all manual early-stage work, accelerated time-to-interview, and dramatically improved candidate engagement — all without adding headcount.

How Express Package Reduced 20+ Hours of Manual HR Work per Week

Before HappyFleet, Express Package’s recruiting team spent 4.5 hours every day reviewing candidates, coordinating interviews, moving applicants across systems, and conducting initial phone screens.

This manual effort created:

• Delays in candidate response
• High drop-off rates
• Long screening timelines
• Exhaustion for the HR team

After adopting automated AI voice interviews and instant scoring, the team reclaimed 20+ hours per week, enabling them to focus entirely on high-intention candidates and faster onboarding.

Who Is Express Package? (High-Volume Frontline Hiring)

Express Package hires high-volume frontline workers. With constant turnover and a lean HR team, speed and efficiency are essential.

LaRae, the HR Manager, needed a solution that would reduce repetitive work, eliminate delays, and maintain screening quality — without requiring more staff.

The Hiring Challenge: Too Much Manual Work and Too Many Drop-Offs

A Screening Process That Couldn’t Scale

Express Package’s prior workflow included:

1. Applicant applies on Indeed
2. Recruiter manually reviews application
3. Recruiter uploads candidate into Fountain
4. Candidate completes application
5. Recruiter tracks completion of the async video interview
6. Recruiter schedules in-person onboarding

This process consumed hours each day and relied heavily on repetitive coordination.

Painful Metrics Before Using an AI Recruiter

• Recruiters spent 4.5 hours/day on early-stage screening tasks
• It took ~7 days to move a candidate from application to in-person interview
• 30% of applicants reached the in-person interview/onboarding stage 
• Slow communication led to poor candidate engagement
• Manual scheduling caused delays and inefficiencies

The hiring process was too slow to keep up with demand.

The Solution: Automating Candidate Screening With Voice AI Phone Interviews

HappyFleet introduced a fast, automated screening workflow:

1. Candidates receive an immediate AI-powered phone interview
2. The AI asks human-like questions tailored to the role
3. Responses are automatically scored and ranked
4. Recruiters only review the best-fit candidates

No more manual screening calls.
No more chasing applicants.
No more waiting days for progress.

The AI now handles outreach, interviewing, evaluation, and candidate movement — all automatically.

The Results: Less Manual Work, Faster Screening, Higher Candidate Engagement

87% Reduction in Manual HR Screening Work

• Before HappyFleet: 4.5 hours/day 
• After HappyFleet: ~30 minutes/day

The recruiters reclaimed hours back into their workday, allowing them to focus on  high-intention candidates and faster onboarding

Screening Time Cut From One Week to Two Days

• Before HappyFleet: ~7 days to get candidates to an in-person interview/onboarding stage
• After HappyFleet: 2 days to reach the in-person interview/onboarding stage

This speed gave them a competitive advantage and ensured fewer candidates dropped off.

Candidate Engagement Increased from 30% to 80%

• Before HappyFleet: ~30% of applicants progressed to the in-person interview/onboarding stage.
• After HappyFleet: ~80%  candidates who completed the AI interview progressed to the in-person interview/onboarding stage.

The instant, flexible, voice-based interview experience dramatically improved candidate engagement.

What the Team Says About Using AI for Recruitment

“The amount of manual hours that we were having to spend on phone interviews versus what we're getting out of this now has really helped speed up our process and is really turning our hiring spectrum around.”
— LaRae, HR Admin

Why HappyFleet’s AI Recruiter Worked So Well

Express Package saw transformative results because HappyFleet:

• Removed nearly all early-stage manual work
• Automated interview scheduling and scoring
• Gave candidates immediate engagement
• Created a consistent, fair screening process
• Allowed recruiters to focus on high-quality candidates
• Improved hiring funnel health and reduced drop-off

Efficiency didn’t come at the expense of quality — it improved it.

Final Takeaway: AI Recruitment Unlocked a More Efficient Hiring Process

With HappyFleet, Express Package’s small HR team now operates like a much larger one. By eliminating repetitive tasks and automating early-stage screening, they achieved:

• Less manual work
• Faster hiring
• Happier recruiters
• More engaged candidates
• A predictable, scalable hiring process

HappyFleet empowered the team to hire faster, smarter, and with far less effort.

Want to Save 20+ Hours per Week With an AI Recruiter?

Experience how HappyFleet can automate your screening process and improve hiring outcomes.